2-2-3 Schedule Calendar
Choose two or four crews and a start date to see the 2-2-3 work schedule by date, with weekly hours and the overtime it creates.
Free · runs in your browser · nothing is uploaded
How to use the 2-2-3 Schedule Calendar
- Choose a pattern in Schedule: Pitman 2-2-3 (fixed days and nights) or 2-2-3, two crews (days only).
- Set Crew A starts the cycle on to the first day of the rotation for crew A. The other crews follow the same cycle, delayed by a fixed number of days.
- Pick a crew in Crew (A, B, C or D) to see its calendar.
- Set First month and Months to show to choose which months appear.
- Enter the start, end and unpaid break for each shift type in Shift times and breaks. Hours and pay update from these times.
- Type your Hourly rate, then choose a rule pack in What sets your overtime?
- Read the result card for paid hours, shifts worked, overtime hours and estimated gross pay for the months shown.
- Use Find my crew to see which crew works a chosen shift on a chosen date.
- Tap a day to record what actually happened. On a work day you can mark sick, vacation, off or swapped shift. On a day off you can mark a picked-up shift. Marks never move the rotation.
- Export with Download calendar (.ics) for one calendar event per shift, or Download CSV for shifts with paid, regular and overtime hours and pay.
Press Print to print the calendar without the form. Public holidays are underlined in the calendar. Marks are stored only in this browser, so Clear my marks removes them.
What is a 2-2-3 schedule?
A 2-2-3 schedule is a rotating pattern in which a crew works 2 days, has 2 days off, works 3 days, has 2 days off, works 2 days, then has 3 days off. The cycle repeats every 14 days, and each crew works 7 of those days. Round-the-clock operations use it so that crews rotate through nights, weekends and holidays.
| Measure (figures from the tool) | Pitman 2-2-3 | 2-2-3, two crews |
|---|---|---|
| Cycle length | 14 days | 14 days |
| Crews | 4 | 2 |
| Days worked per crew per cycle | 7 | 7 |
| Longest run on / off | 3 / 3 days | 3 / 3 days |
| Average paid hours per week | 42 | 42 |
| Hours in a Monday-Sunday week | 24 to 60 | 24 to 60 |
| Shifts per year | 182.5 | 182.5 |
| Paid hours per year | about 2190 | about 2190 |
| Weekends fully off | 50% | 50% |
| Covers every hour 24/7 with default times | Yes | No |
The weekly figures assume 12-hour shifts.
How does the two-week pattern work?
Crew A’s sequence over 14 days is D D O O D D D O O D D O O O, where D is a 12-hour day shift and O is a day off. Split into two weeks, the first week holds 5 shifts (60 hours) and the second holds 2 shifts (24 hours), which averages 42 hours per week. The calendar starts counting from the date you set in Crew A starts the cycle on.
| Week of the cycle | Days | Shifts | Paid hours (12 h each) |
|---|---|---|---|
| Week 1 | D D O O D D D | 5 | 60 |
| Week 2 | O O D D O O O | 2 | 24 |
| Two-week average | 14 days | 7 | 42 per week |
Crews B, C and D run the same sequence, delayed by fixed numbers of days. In the Pitman option, that offset lets one crew cover each hour. If your shift times leave a gap or overlap, the coverage line says so.
More questions
What are the most common shifts?
Most workplaces run day, evening and night shifts. This tool’s defaults are a 12-hour day shift from 07:00 to 19:00 and a 12-hour night shift from 19:00 to 07:00, plus 8-hour morning (06:00 to 14:00), afternoon (14:00 to 22:00) and night (22:00 to 06:00) shifts.
What is a rotating shift schedule?
A rotating shift schedule moves workers through a repeating cycle of work days and days off, and sometimes through different shift times. The 2-2-3 patterns here rotate crews on a 14-day cycle.
Does a 2-2-3 schedule cover every hour?
It depends on the crew count. The Pitman 2-2-3 with four crews covers every hour with exactly one crew under the default times, while the two-crew 2-2-3 works days only and leaves nights uncovered.
How much overtime does a 2-2-3 schedule create?
Overtime depends on the rule pack you pick under What sets your overtime?. In the worked example (Crew A of Pitman 2-2-3 from 1 Nov 2026, four weeks to 28 Nov, $30 an hour), the FLSA 40-hour standard gives 168 paid hours, 40 overtime hours at 1.5x and an estimated gross of $5640.00. The FLSA 7(k) fire rule (212 hours in 28 days) gives no overtime and $5040.00. Contracts and union agreements can differ, and this is not legal or payroll advice.
Why does overtime include hours outside the months I’m viewing?
Overtime is counted over whole workweeks. A week cut by the edge of the months shown still counts in full, so the total can reflect days you cannot see on screen.
How do I record a sick day or a swap without changing the rotation?
Tap the day and choose a mark. On a work day you can mark sick, vacation, off or swapped shift, and on a day off you can mark a picked-up shift. A picked-up shift counts as a normal shift toward the weekly or period threshold. For a contract or union rule, use the Overtime Calculator, which has a custom rule editor. Remove all marks with Clear my marks.
How this tool works and where the numbers come from
The calendar repeats the rotation from your crew’s start date and counts every shift minute by minute. Overtime and pay are worked out over whole workweeks (or the 7(k) and 7(j) work periods) under the rule pack you pick, following the official texts below. Results are estimates, not legal or payroll advice.
Sources
- 29 U.S.C. § 207 (FLSA § 7): overtime after 40 hours a week; § 7(j) hospitals (8 and 80); § 7(k) fire and police work periods (U.S. Code, 2023 Edition) · checked
- 29 CFR Part 778: overtime compensation (regular rate, workweek) (eCFR current as of 2026-10-23) · checked
- 29 CFR § 778.105: the workweek is a fixed and regularly recurring period of 168 hours (eCFR current as of 2026-10-23) · checked
- 29 CFR § 778.207(b): shift differentials are part of the regular rate (eCFR current as of 2026-10-23) · checked
- California Labor Code § 510: daily overtime over 8 hours, double time over 12, seventh day (as amended by Stats. 1999, ch. 134, effective 2000-01-01) · checked
- California Labor Code § 500: workday, workweek and alternative workweek schedule defined (added by Stats. 1999, ch. 134, effective 2000-01-01) · checked
- IWC Wage Order 5 (public housekeeping incl. health care), section 3(B)(8): 12-hour health care alternative workweek (effective 2002-07-01 as amended; sections 4(A) and 10(C) republished effective 2019-01-01) · checked
- California Labor Code § 511: alternative workweek schedules (up to 10-hour days without overtime) (as amended by Stats. 2012, ch. 46 (SB 1038), effective 2012-06-27) · checked
- 29 CFR § 553.230: maximum hours table, 212 h fire / 171 h police per 28 days and shorter periods (eCFR current as of 2026-10-23) · checked
- 29 CFR § 553.224: the 7(k) work period (7 to 28 consecutive days) (eCFR current as of 2026-10-23) · checked
- 29 CFR § 553.222: sleep time, excludable only on tours of duty of more than 24 hours (eCFR current as of 2026-10-23) · checked
- 29 U.S.C. § 213(b)(20) (FLSA § 13(b)(20)): fire and police agencies with fewer than 5 such employees (U.S. Code, 2023 Edition) · checked
- 29 CFR § 778.601: hospitals and residential care, 14-day period (8 and 80) (eCFR current as of 2026-10-23) · checked
- U.S. Office of Personnel Management: federal holidays (5 U.S.C. § 6103) · checked
- U.S. Department of Labor, Fact Sheet #23: overtime pay requirements of the FLSA (Revised October 2019) · checked
- California DLSE: overtime FAQ · checked
- California DLSE: overtime exceptions FAQ (alternative workweeks) · checked
- U.S. Department of Labor, Fact Sheet #8: law enforcement and fire protection employees (Revised March 2011) · checked
- U.S. Department of Labor, Fact Sheet #54: health care industry and overtime (8 and 80) (Revised July 2009) · checked
Frequently asked questions
What is a 2-2-3 shift pattern?
It is the same rotation described above, applied to shifts that keep a job running across days, nights and weekends. This calendar repeats it every 14 days, with each crew working 7 of them.
Which industries use a 2-2-3 shift?
The pattern suits any operation that must run around the clock and keep continuous coverage, such as hospitals, factories, security teams and emergency services.
What is shift work?
Shift work means staff work set hours outside the usual daytime schedule. Businesses that use it often operate 24 hours a day, so crews rotate through day, evening and night hours.
Is a 2-2 shift the same as a 2-2-3 shift?
Not exactly. A 2-2 rhythm is two days on and two days off, and the 2-2-3 pattern builds on that rhythm by adding a three-day block.
What is a split shift?
A split shift divides one workday into two or more periods with an unpaid break between them. This calendar lets you set one unpaid break per shift type in Shift times and breaks, so a split with more than one break is not modeled.
Is a 3-2-2 workweek the same as a 2-2-3 schedule?
Yes, the cycle is identical. Read the sequence starting from a three-day block and it becomes 3-2-2, so the crews work the same days, just counted from a different starting point.
What is a Pitman schedule?
A Pitman schedule is a 2-week rotating pattern with fixed day and night crews. The Pitman 2-2-3 option here uses four crews on a 14-day cycle, and the coverage line shows one crew covering each hour. The Pitman schedule calendar page covers that pattern in more detail.
What are swing shift hours?
Swing shift usually means the afternoon-to-evening shift that sits between day and night work. The default afternoon shift for 8-hour codes is 14:00 to 22:00, and you can change it in Shift times and breaks.
Related tools
- Shift Calendar Maker: build a shift calendar for any rotation you plan to use.
- DuPont Schedule Calendar: compare a rotation with a different multi-crew pattern.
- Pitman Schedule Calendar: see the Pitman pattern on its own page.
- 4 On 4 Off Schedule Calendar: check a 4-on, 4-off rotation for the same crew.
- 12 Hour Shift Schedule Comparison: compare 12-hour shift patterns side by side.
- Overtime Calculator for Shift Workers: test overtime figures outside the calendar.
- Timesheet Calculator: total hours for a single timesheet.
- How Many Work Hours in a Year: see annual hour totals for a schedule.